Emails and productivity

7 Jan 2011

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Towards the tag end of last year I was talking to someone about email and productivity, and he was describing his methodology and how he organised emails at work.  It was interesting.  We were tramping along a muddy canal bank at the time we had this conversation, so I couldn’t ask for a demonstration.

My acquaintance has a desktop folder for each project he is involved in, and wants to store the emails with the project files.  So he:

  1. prints out the email
  2. scans it with his desktop scanner
  3. saves the scanned image as a pdf
  4. puts the pdf into the appropriate project folder
  5. is happy

I didn’t try to argue or explain or know better in any way; I just said “Oh, that’s really interesting and well organised” and we carried on down the canal path.  I’ll say now that this is a man who is in his late thirties, is a qualified civil engineer, is reasonably competent, does his job well and is not noticeably maladjusted.  And I am pretty sure that I did not misunderstand him in any way.

Truly amazing what people will do with technology.